Office Manager

July 2024

The opportunity

We are looking for an enthusiastic and professional Office Manager, who will be responsible for managing the day-to-day operations of our new UK office in the centre of Winchester. This is an exciting opportunity to play a key role in the operations team of a small, agile and growing business.

We are a management consultancy with a small high performing team working closely with our customers to deliver high-impact services and solutions. We are based in Winchester and provide services across the public and private sectors, with a focus on UK Defence.

In July we move to a new office in the centre of Winchester, and require a new Office Manager to ensure smooth running of the office and key business processes.

You will work in a team of three, report to the Operations Manager, and support our entire team.

The Office manager responsibilities will include:

Office management:

• Supporting our staff, managing our suppliers and office facilities to ensure smooth day-to-day running of the office as a professional, efficient and friendly environment.
• Preparation and oversight of collaborative office-based activities, including client engagements and workshops.
• Insurance and contract renewals.

Health and safety.

• Administration and compliance with our Quality Management System.
• Supporting and coordinating our IT supplier including maintaining Cyber essentials plus accreditation.

Business administration for HR:

• Induction of new employees. Setting new staff up within the company, including IT, insurances, private medical etc.
• Staff Holiday. Maintaining employee holiday and records.
• HR administration. Ensure employee records are current and accurate.

Bookkeeping and payroll:

• Payroll & Pensions. Responsible for the day-to-day running of Payroll and Pensions, PAYE and associated government filing.
• Managing & compiling staff expenses. Collating, approving and payment of staff expenses and processing of company credit cards.
• Bookkeeping. Processing supplier invoices and general office & staff expenses.
• VAT. Responsible for compliance with current VAT legislation and quarterly VAT submission

Deputy Security Controller:

• Site. Responsible for the day-to-day compliance with our accreditation. Managing the access system, providing fobs and keys to those that need it. Resolving any issues. Monitoring access to any controlled rooms or units.
• Document Register. Maintenance of the asset register.
• Security Clearance. Initiation and renewal of staff and associate clearances, and aftercare. Communication of staff clearances to customer site.

Our new office is in the centre of Winchester. The role is full time. We are happy to consider some flexibility with hours, but the nature of the role requires you to be in the office 5-days a week, with a need to be in the office from 0800 at least twice a week.

A competitive package will be offered, based on your experience.

Catalyze is an Employee Owned Trust (EOT) which offers various financial and non-financial benefits – importantly this underpins our positive, collaborative and family culture.

About you

You will have the following skills and experience: 

• Excellent computer literacy, good numeracy skills, be familiar with Excel spreadsheets, MS Office 365, Bookkeeping and Payroll packages. 

• Excellent communication and interpersonal skills. 

• Professional approach and experience. 

Prior office management and administration, and HR administration experience would be welcome. 

We work with Ministry of Defence and Government based clients, and as such you must be eligible for UK Defence Security Clearance (SC) 

How to apply

Please send your CV and covering letter to Jane Drysdale at careers@catalyzeconsulting.com.